Faith Formation and Safe Environment Assistant

Main Job Duties and Responsibilities: Safe Environment 

1. Prepare paperwork and enter the volunteer’s information into the online records. All information given needs to be kept confidential. 
2. Interview all volunteers in person. Pay close attention to how they respond to the questions.
3. Background checks on everyone doing Safe Environment Training. 
4. Help volunteers fill out paperwork and set up their online accounts. 
5. Maintenance of Records- all information needs to be uploaded to the Safe Environment record for each individual. After all, has been scanned and uploaded, any paper files can be shredded. 
6. Attend any training for Safe Environment.
7. Set up appointments with volunteers to do their training online or remind them if they haven’t updated themselves.
8. Set up appointments with volunteers that don’t know how to use laptops/computers to log in and do the training process online. 
9. Start the process of making ID badges for volunteers. Every year they will have to return and get a new one depending on the month it expires. 
10. Take pictures of many of the volunteers and save them to a folder, and some are uploaded to their safe environment accounts and used to create ID badges on TrustID v4.

Main Job Duties and Responsibilities: Faith Formation Assistant

1. Assist Director of Faith Formation.
2. Make phone calls to catechists, and if they have any questions or concerns, let the Director of Faith Formation know so they can be addressed. 
3. Send out flock notes for faith formation. 
4. Make new copies of Baptism, Communion, Confirmation, and Marriage Certificates, if requested.
5. Schedule events and meetings for Faith Formation.
6. Make copies for all classes. 
7. Take attendance and enter it into PDS.
8. Make phone calls to parents if we are missing any certificates, collect payments, or set up meetings. 
9. Keep up with the weekly schedule.
10. Answer phone calls.
11. Keep office and any paperwork organized.
12. Create Excel spreadsheets to keep track of payment and how much was paid. 
13. Create Excel spreadsheets to help keep track of students that did their sacraments, with all the information needed to record in the sacrament books. 
14. Help with the Confirmation retreat.
15. Create a form for the Confirmation community service hours. 
16. Help with Steubenville forms and payments.
17. Scan all receipts for Faith Formation. 
18. Help with any computer issues.

Qualifications

• High School Diploma
• Proficient in Word, Excel, and PowerPoint
• Bilingual (English and Spanish) is required
• Must be willing to work evenings and weekends.